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Agenda and Minutes

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City Council

Aug 8, 2011

CITY OF UPSALA
Unofficial Minutes of the Upsala City Council
August 8, 2011
Members present: Mayor Rollie Johnson, Council Robert Maciej, Joan Olson, Lynn Depa, Brian Lange. Clerk/Treasurer Adrian Welle

The City Council meeting was called to order at 7:02 pm at Upsala City Hall by Mayor Rollie Johnson.

Motion made by Council Member Brian Lange and seconded by Council Member Robert Maciej to accept the minutes from the July 11 2011 Regular Council meeting. Motion carried unanimously.

Motion made by Council Member Joan Olson and seconded by Council Member Lynn Depa to accept the minutes from the July 18 2011 Public Hearing. Motion carried unanimously.

Motion was made by Council Member Robert Maciej and seconded by Council Member Joan Olson to accept the minutes from the July 28 2011 Special Council Meeting. Motion Carried unanimously.

Motion made by Council Member Brian Lange and seconded by Council Member Joan Olson to accept agenda with the additions of the city owned lot discussion. Motion carried unanimously.

Motion was made by Mayor Rollie Johnson and seconded by Council Member Joan Olson to hire Adrian Welle as the Upsala City Clerk Treasurer at $14.00 per hour. Motion carried unanimously.

Citizen Appeals and Presentations:

Charla from Tom’s Refuse was at the meeting to discuss the renewal of the garbage contract for 5 years. Discussion included questions regarding the Fuel Surcharge and why it was not included in the contract.

Wanda from GRRL was also at the meeting to present the city with the Libraries annual report of activity and stated that the library is on pace for another record setting year.

WSN was on hand to discuss payment of the Oak Avenue project. Also with WSN George Jordan was on hand to present possible grant options to the city with the safe routes to school program and through legacy funds.

Department Reports:
Maintenance Report (Frank Koopmeiners)
• Frank informed the city council about the new system for the telephone being installed and that he has spent some time locating curb stops.
• Frank presented information on the MnWARN program and motion was made by Council Member Robert Maciej and seconded by Council Member Brian Lange to join MnWARN. Motion carried unanimously.
• Sewer replacement was discussed and a motion was made by Council Member Brian Lange and seconded by Council Member Robert Maciej to move forward and research where to start replacement and at what cost. Motion carried unanimously.
Fire Department Report (Lange)
• Brian discussed the raffle that is coming up in September and that there are still tickets available and they are $100 per ticket.
Planning Commission (Lange)
• Presented that they are looking at the Building Permit structure
UCDC (Depa)
• Discussed that Heritage Days is coming along and they are ready for the weekend

Recreation Board (Johnson)
• Discussed the need for smoking outposts outside the recreation building.
• Still awaiting 501( c) 3 approval
Unfinished Business:
The Animal Ordinance was tabled to give the new clerk time to research and look at the ordinance to present information to the council

Uptown Café- The well has been abandoned and the building demolition completed. City Clerk Adrian Welle will pick up the Deed from Morrison county.

New Business:
Café Water Hook Up was discussed and it was decided that the clerk should look into the ordinances to see what the ordinance says for who is responsible. The council would like it to be split between the developer and the city.

Discussion on the Garbage Contract was tabled and the City Clerk was instructed to research the city fees and the garbage system in the city.

The Morrison County Record “Who’s Who” Ad was presented and the city was asked if they would like to participate. Consensus showed that the council not wish to move forward.

The City Council was informed that the city should be receiving a check for $64,069 in LGA

Motion was made by Council Member Brian Lange and seconded by Council Member Robert Maciej to donate $300 to the initiative foundation. Motion carried unanimously.

Motion made by Council Member Brian Lange and seconded by Council Member Robert Maciej to approve Resolution 080811-1 Approving Authorized Signature and Data Privacy for newly appointed Clerk/Treasurer. Motion carried Unanimously

Motion made by Council Member Joan Olson and seconded by Council Member Robert Maciej to approve Resolution 080811-2 Changing Council Meeting Date from the 2nd Monday of the month to the 1st Monday of the month. Motion carried unanimously.

Council set the date for a Budget Meetings for August 15, 2011 following the public hearing.

Council set the date for a Closed meeting to discuss Employee Evaluations to be conducted at 7:00pm on November 21, 2011

Discussion was had on the listing of the city lot Parcel ID#47.0123.000
Financial Report:
Treasurers Report with a July 31st bank balance of $99,860.95 as presented by Treasurer Adrian Welle

Motion made by Council Member Robert Maciej and seconded by Joan Olson to approve the bills in the amount of $12,256.91 as presented by Treasurer Adrian Welle. Motion carried unanimously.

Reminder to residents and council that the next Regular scheduled council meeting will be September 6 at 7pm

Meeting was adjourned at 10:09pm.
.
______________________________
Rollie Johnson, City of Upsala Mayor
____________________________________
Adrian Welle, City of Upsala City Clerk




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